How to replace lost vehicle documents in Ireland?
VEHICLE DOCUMENT CONTACT NUMBERS:
Replacement Motor Documents
The vehicle Registration book and Vehicle Registration Certificate or Vehicle Licensing Certificate can be replaced by completing the Replacement Documents application form RF134 for €12 each. There is a €6 fee for replacing your Motor Tax Disc and Trailer Card if these documents have been lost, stolen or destroyed.
National Vehicle and Driver File
The agency which supplies vehicle documentation is the Driver and Vehicle Computer Services Division of the Department of Transport Tourism and Sport (DTTAS).
This government agency processes all motor tax, driving license and vehicle licencing certificates for the State.
They maintain Ireland's National Vehicle and Driver File (NVDF), which is a database containing details of over 2.5 million registered vehicles and their owners as well as the 2.6 million licensed drivers in the country.
The NVDF also fulfils legal obligations in relation to the national driver and vehicle registers.
If you need to replace a lost, stolen or destroyed motor Tax Disc and Trailer Card there is a €6 fee.
You can receive replacement motor documents for your car by completing an RF134 form at your local Garda Station which must be stamped and signed by a member of An Garda Siochána. It should be posted with the relevant fee to a motor tax office. This form is available from the local motor tax office or can be downloaded from the motor tax website.
What is a Vehicle Registration Certificate?
The Vehicle Registration Certificate (VRC) is the paper document you receive after registration of a new vehicle or is sent to you after change of ownership to a used vehicle in your name.
New legislation introduced in 2004, known as the Road Vehicles (Registration and Licensing) (Amendment) Regulations brought the registration and licensing of vehicles into compliance with EU Directive 1999/37/EC.
This Registration Certificate is also known as a ‘log’ book. When a vehicle is registered for the first time (new or imported), this is logged to the National Vehicle and Driver File (NVDF). The file is updated when a vehicle is road taxed for the first time and upon each change of ownership (other than to a motor dealer).
The VRC is an important document and must be stored carefully as it is required when the vehicle changes ownership.
Vehicle Registration Certificate: Replacement Procedure and Fees
CONTACT: 061 365005
If you require replacement documentation such as the Vehicle Registration Certificate (VRC) (post-2004 vehicles) which is also popularly known as the ‘Log’ book or Vehicle Licensing Certificate (VLC) (pre-2004 vehicles) you can replace it by completing the Replacement Documents application form RF134 for €12.
So if the VRC has been lost or destroyed, you will need to fill out Form RF134 and forward to the vehicle owner’s local motor tax office. The form must be witnessed and stamped by a member of An Garda Siochana at any local Garda station.
What is a Vehicle Licensing Certificate?
The Vehicle Licencing Certificate (VLC) predates the Vehicle Registration Certificate and ceased to be issued on May 2004. If, however, you have a vehicle which was registered before 2004 this Certificate may still be associated with the vehicle if it has not changed ownership in the interval. In such cases, a Vehicle Registration Certificate will be issued to the new owner upon change of ownership.
Vehicle Licencing Certificate: Replacement and Fees.
CONTACT: 061 365005
To replace the Vehicle Licensing Certificate (VLC) (pre-2004 vehicles) you can replace it by in the same way as the Vehicle Registration Certificate as above by completing the Replacement Documents application form RF134 for €12.
After you fill out the replacement VLC Form RF134, you should forward this to the local motor tax office. As with the above procedures, the form must be witnessed and stamped by a member of An Garda Siochana at any local Garda station.
Steps to receive replacement motor documents for your car:
- Download RF134 Replacement application from the Department of Transport website
- Complete the RF134 form and signed and stamped at your local Garda Station by a member of An Garda Siochána
- Post the replacement document with the relevant fee to a motor tax office
As the replacement form must be completed at a Garda Station, they will require identification. This could include:
- Driving licence
- Social welfare card
You can either send the completed form in the post or submit in person, along with payment to your local tax office.
Enclose a cheque or postal order for the fee required, payable to ‘Dublin City Council’. Do not enclose cash.
For Further Information CONTACT: 061 365005
Visit the Department of Transport, Tourism and Sport DTTAS website
Irish Driving Licence
A driving licence as issued by the Government of the Republic of Ireland is the official document which authorises the holder to operate various types of motor vehicles on national roads. Since 29 October 2013, they have been processed and issued by the National Driver Licence Service (NDLS). An Irish Driving Licence is based on the European driving licence standards (2006)
Driving Licence: Replacement and Fees
CONTACT: 076 108 7880
If a driving licence has been lost, stolen or damaged, you should complete the D401 driving Licence application form. A lost licence declaration form must also be presented. This duplicate licence costs €35 and can be obtained on the NDLS website here.
Fully completed application form for a driving licence D401
If your most recent driving licence is not in your possession, you must complete the lost or stolen permit declaration on the application form
You must have this form witnessed by a member of An Garda Síochána
Submit the document with alternative photographic I.D.
Proof of your personal public services number (PPSN)
Evidence of address dated within the last six months
Protection (DEASP) if and when you applied for a PSC
Evidence of residency entitlement
Fully completed NDLS medical report form, dated within one month, if required in your case
Application fee of €35.00
Application for Driving Licence D401
What is a Certificate Of Road Worthiness?
All commercial vehicles must complete a Commercial Vehicle Roadworthiness Test (CVRT) in order to get a Certificate of Roadworthiness (CRW).
The CVRT applies to all commercial vehicles including buses and ambulances with more than eight passenger seats. All commercial vehicles over one year must go through the CVR Test.
The CVRT confirms that a vehicle has reached the required safety standards on the day the test is carried out.
Commercial Vehicle Testing is one component of the preventative measures we need to have safer vehicles on our roads. As all commercial operators know, it is essential that vehicles are kept in a good and safe condition through their life and that the vehicle is regularly maintained and serviced.
What the CVR test examines:
Only components that are visible and accessible can be assessed at the CVRT.
Lights and markings
Wheels and tyres
Steering and suspension
Chassis and underbody
Glass and mirrors
Further information on the CVRT test can be found in the testing manuals.
When the commercial vehicle has completed its CVR test, you will then be given a report outlining the results of the test, after which, you will receive one of the following:
A pass statement, meaning that your vehicle has passed the CVR test.
A test report showing that the vehicle has failed the CVR test.
If the vehicle fails, it must be repaired and re-tested at the same testing centre within 21 days or it has travelled less than 4,000 km.
When the vehicle passes the retest, it will be issued with a CRW
From 20 May 2018, you may receive a test report stating ‘Pass pending recheck of minor deficiencies’. In this instance, your vehicle does not require a retest.
The vehicle must be returned to the testing centre to verify that any minor defects have been repaired.
There is no time limit on re-presenting the vehicle for a test under these circumstances and a CRW will be issued when the testing centre has confirmed that the minor defects have been repaired.
There are two types of commercial vehicle tests, one for Light Commercial Vehicles (LCV’s) and one for Heavy Commercial Vehicles (HCV’s).
The LCV test covers:
All small goods vehicles (van or jeep)
Gross vehicle weight (GVW) of 3,500 kg or less
Test frequency: annual
Test time: between 30 and 60 minutes
Only visible components assessed
The HCV test covers:
goods vehicles over 3,500 kg GVW
goods trailers over 3,500 kg GVW
buses with more than eight passenger seats
Certificate Of Road Worthiness: Replacement and Fees
If your CRW has been lost, stolen or destroyed, you can apply for your replacement certificate from cvrt.ie by applying for the certificate of roadworthiness replacement document. The replacement CRW will then be sent to the registered owner of the vehicle.
Send your completed CRW replacement application form to CRW Replacements, Road Safety Authority, Clonfert House, Bride Street, Loughrea, Co. Galway.
To apply online for a lost, stolen or destroyed CRW:
Go to the following link at cvrt.ie
Enter the vehicle details online
Follow the instructions
To apply online you will need:
Vehicle registration number
The first date of registration or the last 4 digits of the VIN/Chassis number
When you apply online, there is no fee for a replacement application
A postal application costs €7
Forward all correspondence for your VRC applications including amendments to:
Department of Transport, Tourism and Sport
Driver and Vehicle Computer Services Division
Shannon Town Centre
Shannon, Co. Clare.
When you receive the amended VRC then you can apply for a replacement CRW online.
Certificate of Road Worthiness Replacement Document
What is the NCT?
The NCT or National Car Test is a vehicle roadworthiness test that must be carried out on all cars in Ireland. The test is carried out by a private company (Applus+) on behalf of the Irish State.
The National Car Testing service is carried out on behalf of the Road Safety Authority and as they claim on their website, they are “totally independent of the motor industry and do not engage in garage service and repair activities”.
The NCT checks for defects in a vehicle and issues an NCT certificate of roadworthiness. It is conducted every 2 years for vehicles less than 10 years old and vehicles which are older than 10 years old, must undergo an annual inspection.
NCT Certificate Report: Replacement and Fees
If your NCT Certificate has been lost, stolen or destroyed you can apply to replace it by obtaining the RF134 replacement form which can be obtained at your local Garda station.
1. Download and complete the RF134
2. Bring the form to your local Garda Station and get it signed and stamped
3. Post the completed form along with your windscreen disc and/or NCT certificate (if you still have them) with a bank draft or postal order to the value of €15.50 payable to Applus Car Testing Services Ltd to: The Test Certificate Administrator, NCTS, Lake Drive 3026, Citywest Business Campus, Naas Road, Dublin 24.
As with the other document replacement procedures, the form must be completed at a Garda Station where they will require identification. This could include:
- Driving licence
- Social welfare card
Post your NCT replacement application form and fee to the following address:
The Test Certificate Administrator
NCTS, Lake Drive 3026
Citywest Business Campus
Naas Road, Dublin 24.
NCT Recognition Disk: Replacement and Fees
Do not enclose cash with your application but send a bank draft or postal order for €15.50 payable to Applus Car Testing Service Ltd
Vehicle Insurance Certificates
Vehicle insurance or car insurance is primarily needed by all public road users to provide financial protection against damage to a vehicle or bodily injury to a person resulting from a Road Traffic Collision (RTA). Motor insurance can also provide financial protection against theft and damage. Car Insurance is compulsory in the Republic of Ireland and it is a criminal offence not to have insurance.
In Ireland, motor insurance is covered under the Road Traffic Act, 1933 which requires all drivers of mechanically propelled vehicles in public places to have at least third-party insurance, or to have obtained exemption. For example, an organisation that can deposit a large sum of money to the High Court as a guarantee against claims.
In 1933, this figure was set at £15,000 Irish Punts but this act was repealed and replaced by the Road Traffic Act, 1961 which is currently in force). Even though the 1933 act was repealed, the new Act functionally contained identical sections as the 1933 Act with regard to submitting a set amount to the High Court.
Since 1968, if you want to deposit monies to the High Court, you need the consent of the Minister for Transport to do so who specifies the sum.
All the rest of us though must obtain insurance and also must obtain an insurance certificate from the insurer. It is also a legal requirement to display a portion of this certificate (an insurance disk) on the windscreen of their vehicle. If requested, the certificate must be presented in full to a Garda station within ten days if requested by an officer. Proof of having insurance or an exemption must also be provided to pay for the motor tax.
If you are unfortunate enough to be injured (for example, hit and run offences) or suffer property damage or loss to your vehicle due to an uninsured driver, you can still make a claim against the Motor Insurance Bureau of Ireland's uninsured driver's fund.
Insurance Certificates: Replacements and Fees
If you require a replacement document for your insurance certificate or disc you may be required to complete a Lost Certificate and Disc Declaration form from your local insurance branch or website or email this request to your insurance company who will provide you with the relevant documents.
Driver Theory Certificate: Replacement and Fees
If you misplace your theory test pass cert and need a new document you can request a duplicate of your Driver Theory Test certificate by calling 1890 606 106 and a fee of €15.00 is payable for this process.
Other Important Documentation: Car History Check Report
When buying a second-hand car, it’s so important to get a car history check report. As soon as you purchase a car history check from MyVehicle.ie we will send you a document with a wide range of information about the car, such as if the car has been damaged, if it has been written off, if there is any outstanding finance owed, if it was used as a taxi before, number of previous owners, if the NCT is invalid, along with a number of other important pieces of information.
A Vehicle History Check will tell you amongst other things:
- If the car was written-off
- Has the car has been damaged
- Is there is any outstanding finance owed
- If the car was used as a taxi before
- Number of previous owners
- If the NCT is invalid
The history check will also give you a number of other findings in the report that might affect the performance of the car. After that, you will also be able to make an informed and rational decision when thinking of buying or selling a car.
Replacement of Lost Vehicle Documents Q&A:
Q: Where can I find the RF134 form?
A: The RF134 form can be downloaded on the Motor Tax website
Q: Where can I find a replacement Driving Licence?
A: The D401 form can be downloaded from the NDLS website
Q: Where can I find a replacement CVR?
A: You can apply online for a lost, stolen or destroyed CRW from the CVRT website
Q: Where can I find a replacement NCT disk?
A: The RF134 replacement NCT recognition disk form can be downloaded from the DTTS website
Q: Where can I find a replacement NCT Certificate?
A: You can get a replacement NCT Cert from the Test Certificate Administrator NCTS, Lake Drive 3026, Citywest Business Campus, Naas Road, Dublin 24.
Q: How can I get a replacement Insurance Certificate?
A: Complete a Lost Certificate and Disc Declaration form from your insurance company
Q: Where can I find a replacement Driver Theory Certificate?
A: You can get a duplicate Driver Theory Test certificate by calling 1890 606 106
Justin Kavanagh is a recognised leader in automotive intelligence and vehicle data supply to the entire motor industry. He has almost 20 years experience in building systems from the ground up. As the Managing Director of Vehicle Management System, he understands the need and importance of trustworthy and reliable vehicle history and advice to both the trade and the public.
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